Membership rules and regulations

The Institute of Historical Research is a unique institution founded in 1921 which seeks:

  • To promote the study of history and an appreciation of the importance of the past among academics and the general public, in London, in Britain and internationally, and to provide institutional support and individual leadership for this broad historical community.
  • To offer a wide range of services which promote and facilitate, excellence in historical research, teaching and scholarship in the UK, by means of its library, seminars, conferences, fellowships, training and publications, both electronic and in printed form.
  • To further high quality research into particular aspects of the past by such collective projects as the Victoria County History and the Centre for Metropolitan History.

We hope that the Institute will provide a congenial, hospitable and welcoming environment where historians at all stages in their careers and from all parts of the world can meet formally and informally to exchange ideas and information and bring themselves up to date with current developments in historical scholarship.

In order for us to maintain this unique environment, we expect that all of our members, visitors and friends will comply with this set of guidelines.


 

1. Introduction

  1. Members, visitors and guests are required to comply with the rules and regulations of the University of London, the School of Advanced Study and the Institute of Historical Research (IHR) currently in force. These regulations are designed to provide an appropriate atmosphere for study and research, to ensure the effective operation of the IHR and the security and safety of its users and the resources which it houses.
  2. Failure to comply may result in the temporary or permanent withdrawal of membership, or revocation of day passes.
  3. In these regulations, the term "member" also includes visitors and guests unless otherwise specified.

2. General regulations

  1. Members may not represent themselves as employees, students or Fellows of the IHR or of the University of London. Membership of the IHR may not be used in full or abbreviated form as a postnominal qualification. Members may not use the address of the IHR as their own on printed stationery, or in official or public communications of any kind.

  2. Members are asked to comply with the direction of officials/staff of the University acting within the scope of their authority.

  3. Members are reminded that disorderly conduct, including behaviour that disrupts and interferes with the orderly functioning of the Institute or disturbs, harasses, or distresses other users or staff will not be tolerated.

  4. Members are required to take utmost care of all Institute resources and facilities. Theft of or wilful damage to Institute property, however caused are criminal offences.

  5. The use of personal stereos which are audible to others is not permitted.

  6. Mobile phones should be in silent mode, and phone calls are not permitted in the Institute.

  7. Members are reminded that smoking is not permitted anywhere on the University premises.

3. Access

  1. Except in special circumstances, members and visitors should use the turnstiles to enter and leave the Institute.

  2. If the turnstiles are not operating, members and visitors should be prepared to show their membership card or pass to the receptionist.

  3. Membership cards and day passes are issued for exclusive use personal use. Under no circumstances may a membership card/pass be loaned to another individual.

  4. Passes/cards must be produced or surrendered at the request of any member of Institute staff.

  5. Loss of a pass or membership card must be reported immediately to reception. A charge will usually be made for the replacement of a membership card.

4. Opening hours

See IHR Opening hours information here.

5. Security and safety

  1. Members are responsible for the security of their private property, for which the University does not accept responsibility. Day lockers are available next to the reception desk, and must be vacated by closing time. Staff may inspect their contents at any time.

  2. Members must submit bags and cases for searching at any time at the request of staff.

  3. Members must comply with all emergency procedures including the evacuation of the building in the event of a fire, or for fire drills.

6. Library materials and resource

  1. Library materials may not be removed from the IHR, nor may they be stored in lockers.

  2. Members should treat Library materials and equipment with care and not deface or damage them. Members may be required to meet the cost of replacing or repairing items which they have damaged.

  3. Members should reshelve books after use.

  4. Members may reserve books for the next day by leaving them with a clearly marked and visible note. They may not store them on empty shelves. Habitual reservation of volumes away from their locations is not permitted.

  5. Digital photography and scanning is permitted providing it complies with copyright regulations, does not disturb other users and care is taken not to damage the book.

7. Use of rooms

  1. Members may only hold meetings in IHR rooms by prior arrangement.

  2. Members may not move meetings to rooms not originally booked without permission.

  3. Members who rearrange furniture in a room must return it to its original state before leaving.

  4. Members may not store private property in IHR rooms, nor may they reserve desks.

8. Other facilities

  1. PCs designated for the use of members and students are intended solely for the pursuit of historical research. The downloading of, or use of Institute hardware to access illicit, degrading or immoral material is strictly forbidden. Members are reminded that the use of these PCs is monitored.

  2. Internet equipment and software must be used as installed. Users are not permitted to add, delete, or modify installed hardware or software. It is not acceptable to use the Internet for any purpose which violates UK laws to transmit malicious, threatening, or harassing materials or to disrupt network users. Disruptions include but are not limited to: distribution of unsolicited advertising, propagation of computer viruses or piracy.

  3. The IHR accepts no liability for loss of data or damage to members' laptops caused by electrical failure.

  4. Members making copies in any form and from any media must respect the Copyright Act and any licences which apply to the IHR. All copying is at the discretion of the Library staff, who may restrict or forbid the copying of any item. All copiers are switched off at 20.30 (17.00 on Saturdays).

9. Breach of the code

  1. Failure to comply with the code may be grounds for revocation of day passes, temporary withdrawal or in *serious cases, termination of membership.
    *In cases of serious breach eg violence, obscene conduct, theft, vandalism, damage to property, or using Institute premises to access or download illicit material, membership will be terminated immediately and will not be renewed.

10. Appeals

  1. Appeals against decisions made regarding breaches of this Code should be made in writing to the Director, Miles Taylor.