Administrative Editor for History Workshop Journal

The editors of History Workshop Journal are looking for a part-time administrator to manage the administrative and financial functions of the journal’s editorial process. The job requires an average of six hours a week. Pay will be on the academic/support staff scale, Grade 6: between £16.62 and £18.00 hourly, according to experience.

The post-holder will:
•       Distribute new editorial submissions to the editorial collective; collate editors’ responses; maintain and update the log of all submissions; liaise with editors and contributors on the content of issues; and manage all correspondence (acceptance/rejection) with potential contributors;
•       Liaise with the journal’s publisher, Oxford University Press (OUP), on general matters and those pertaining to sales, distribution and promotion;
•       Organize and attend meetings of the editorial collective (approximately every six weeks); prepare and distribute minutes of the meetings;
•       Attend to all matters pertaining to HWJ finances, including all banking and book-keeping; the payment of invoices; the preparation and submission of the monthly payroll and the annual HWJ accounts; and play an active role in decisions regarding short- and long-term investments;
•       Prepare and submit HWJ’s annual report to the Charity Commission;
•       Liaise with members of the editorial collective, with authors and potential authors, with OUP, with the Journal’s accountants and with the Charity Commission; make regular collections of mail from the London post office box.

We are looking for someone who:
•       Has administrative experience and is very organized;
•       Can work independently;
•       Has good IT skills;
•       Has experience of basic accounting;
•       Is London-based, and can attend afternoon and occasional evening/weekend meetings;
•       Has good oral and written communication skills;
•       Has an interest in history.
•       It would also be desirable for the post-holder to possess copy-editing/editing skills.

Applicants should send a single Word or PDF document containing:
•       A CV (maximum two pages);
•       Names and contact details of two referees;
•       A covering letter (maximum one page) outlining experience and suitability.
•       This should be sent to b.schwarz@qmul.ac.uk no later than 19 MARCH 2014.

All applicants who are shortlisted will be contacted by 25 March 2014. Interviews will be held in central London on the afternoon of 4 APRIL 2014.

Any inquiries should be sent to Bill Schwarz at b.schwarz@qmul.ac.uk

17 Mar 2014