Administrative Editor for History Workshop Journal

The editors of History Workshop Journal are looking for a part-time administrator to manage the administrative and financial functions of the journal’s editorial process. The job requires an average of six hours a week. Pay will be on the academic/support staff scale, Grade 6: between £16.62 and £18.00 hourly, according to experience.

The post-holder will:
•       Distribute new editorial submissions to the editorial collective; collate editors’ responses; maintain and update the log of all submissions; liaise with editors and contributors on the content of issues; and manage all correspondence (acceptance/rejection) with potential contributors;
•       Liaise with the journal’s publisher, Oxford University Press (OUP), on general matters and those pertaining to sales, distribution and promotion;
•       Organize and attend meetings of the editorial collective (approximately every six weeks); prepare and distribute minutes of the meetings;
•       Attend to all matters pertaining to HWJ finances, including all banking and book-keeping; the payment of invoices; the preparation and submission of the monthly payroll and the annual HWJ accounts; and play an active role in decisions regarding short- and long-term investments;
•       Prepare and submit HWJ’s annual report to the Charity Commission;
•       Liaise with members of the editorial collective, with authors and potential authors, with OUP, with the Journal’s accountants and with the Charity Commission; make regular collections of mail from the London post office box.

We are looking for someone who:
•       Has administrative experience and is very organized;
•       Can work independently;
•       Has good IT skills;
•       Has experience of basic accounting;
•       Is London-based, and can attend afternoon and occasional evening/weekend meetings;
•       Has good oral and written communication skills;
•       Has an interest in history.
•       It would also be desirable for the post-holder to possess copy-editing/editing skills.

Applicants should send a single Word or PDF document containing:
•       A CV (maximum two pages);
•       Names and contact details of two referees;
•       A covering letter (maximum one page) outlining experience and suitability.
•       This should be sent to no later than 19 MARCH 2014.

All applicants who are shortlisted will be contacted by 25 March 2014. Interviews will be held in central London on the afternoon of 4 APRIL 2014.

Any inquiries should be sent to Bill Schwarz at

Published on: 
17 Mar 2014