Copying and printing facilities in the IHR library

Copying facilities are available on floor 2 of the IHR. The photocopier can be used for photocopying, releasing print jobs and scanning to email. Copying accounts are shared across Senate House Library, the Warburg Institute and the Institute of Historical Research. You can set up and administer your account at, please see further details below.

Costs for copying

Copying and printing

Black and whiteColour


Using the photocopier
Using the Bookeye scannerFree
Costs are per side. A double-sided copy will charge for 2 copies

Your account

Registering for the first time

Warburg Institute and SHL members: If you have already set up an account for Senate House Library or the Warburg Institute you won’t need to re-register for the IHR. If you are a Senate House Library member you may want to use their automated system to create a new account. Login to your SHL account via the SHL catalogue to do this.

You can register online for an account at Click to Register as a new user. During the registration process you will create a username and password and receive a 6 digit PIN. Choose details you can remember or keep a record for future use. Once registered, you will get an email with your account details. You will need to click a link to confirm your email address.

Please visit the IHR library enquiry office if you need to transfer credit from a pre-June 2017 account.

Adding credit

Online using credit/ debit card:
  • Access your account via Click Add Credit in the sidebar.
  • Follow the instructions on the screen. You won't receive an acknowledgement email, but you can view and print your Transaction History via your account.
  • After completing payment, remember to Log Out.

In cash: Please visit the IHR library enquiry office.

Transferring credit from your old IHR account: If you have credit on your previous IHR account, staff in the IHR library enquiry office can to transfer it to your new account.

Once credit has been added it cannot be refunded except in the event of a machine malfunction. You will lose unused credit after 3 years of inactivity on your account.

Logging in to copier

If the Energy Saver button is lit, you will need to press that to activate the machine.
You can log in at the copier in the following ways:

  • Using your Username and Password
  • Using the 6 digit ID Number you obtained on registration.
  • Scanning an ID card which has been associated with your account.

To associate an ID card with an account:

  • Senate House Library cards, SAS student/ fellow cards and the new IHR cards (available from August 2017) can be used for this purpose.
  • Hold your card over the card reader on the copier until you hear a beep.
  • You will then be presented with a username and password prompt. Enter your Username and Password using the touchscreen. Click OK.
  • You should then see a message saying that your card has been associated.

When logged in you will get a summary of any pending print jobs, and options for Print release, Device functions (photocopying) and Scan (only available if you have an email address associated with your account).


  • Login to copier (as described above).
  • Choose Device functions on the touchscreen.  Your details and account balance are shown – choose Next
  • Copying defaults to B&W and automatic page detection. You can change the settings for the type of copy you want to make - if you need any help with this, please ask a member of Library staff.
  • Press the green Start button to copy.


From an IHR computer

  • Print your document to the default printer.
  • A box will appear asking you to log in to your account. You can choose from the drop-down menu how long you want your password to remain active on the PC.
  • Click OK and your print job will be ready to collect from the copier. See Releasing printing at the copier below.

From your own device

  • Go to and log in.
  • Choose Web Print from the sidebar.
  • Click on Submit a Job.
  • Ignore the empty Quick Find box.
  • In the list under Printer Name, select one of the 4 print options: Black & white double-sided, Black & white single-sided, Colour double-sided, Colour single-sided
  • Click on Print Options and Account Selection.
  • Choose the number of copies to print, then click on Upload Documents.
  • Drag your document onto the page or Upload from computer and then click Upload & Complete.
  • See Releasing printing at the copier.

Releasing printing at the copier

  • You will need to log in to a copier to release the print job.  All documents are kept for 24 hours before they are automatically deleted.  You will not be charged for a document until it is printed out.
  • You can either choose to Print all your documents by selecting this option on the touchscreen, or touch Print Release to see details of your queued documents where you can Print or Cancel individual items.


Using the photocopier

  • You can only scan to email when using the copier.
  • Log in at the copier and choose Scan on the touchscreen, then Scan to my email.
  • If the scan option is not visible on the screen, please ask a member of Library staff to add your email address to your account.
  • The default scan is 300dpi colour PDF, single sided, A4 portrait.
  • If you want to change this, choose Settings on the touchscreen.  You can choose between PDF, JPEG and TIFF; from 200 to 600 dpi; colour, greyscale or black and white; A5, A4 or A3; portrait or landscape.  The size limit is 10MB.
  • If you are scanning more than one page, make sure you tick the Prompt for more pages box.
  • Touch the green Start button when you are ready to scan.  If it is a one-page scan, it will automatically be sent to your email address.  If you are scanning multiple pages, you can choose to Scan more or Send to finish your scan.  Remember to press logout when you are finished.

Using the 'Bookeye' scanner

  • This scanner is available to users as a free trial service. You will need a USB storage device to save your scans.
  • See separate leaflet for more information.

Copying regulations

  • All copying is subject to copyright regulations. Further information is displayed on notices by the machines.
  • Please handle items carefully when copying, and avoid copying anything that is large, fragile, tightly bound or damaged.
  • We allow digital photography. Please be considerate to other users when taking photos and choose a location where you will not disturb people working in the vicinity.

Reprographics services

We can supply copies of our material for users who are unable to visit in person or use the self-service facilities. For more information, see Document Supply.

Copying and printing facilities in the IHR library | Institute of Historical Research


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